Membership in organization

Overview of Organization Membership

In the Belong platform, organizations manage their memberships. Membership is a relationship between an Organization and a Person. Users of the platform can apply to become members of these organizations. Memberships serve three main purposes:

• Professionalism: Displaying the organization logo on a member's personal page.

• Listing: Showing organization members list.

• Managment: Member management for organizations. 

Organizations have the flexibility to manage their memberships entirely on the Belong platform or simply use it to present a public list of members. Organizations have an option to display members list on their own webpage over API.

Membership Visibility

Public View

When a membership is in the 'accepted' status:

• The member's image will appear on the organization’s page.

• The organization will be displayed on the member’s Person page.

Private View

A membership page is accessible only to organization administrators and the member.

Membership Statuses

Memberships can have various statuses, each indicating a different stage or state of the membership relationship:

• Initiated: Either the organization or the user can initiate membership. The other party can accept or reject it. If the initiator withdraws the request, the status changes to 'canceled'.

• Canceled: The initiator has withdrawn the membership request.

• Rejected: The membership invitation has been declined.

• Accepted: The membership request has been accepted. This status is "the ideal goal status" as it reflects active membership, with the organization appearing on the person's page and the member listed on the organization's page.

• Terminated: The membership has been ended prematurely by either party without needing confirmation from the other side.

• Expired: The membership period has lapsed without renewal. Only organization administrators can set this status.

Membership Invitations

There are two ways to become a member of an organization:

• Invitation by the Organization: The organization sends an invitation to the user.

• User Initiation: The user initiates a membership request.

Deletion Scenarios

Memberships Cannot Be Deleted

Once created, memberships cannot be deleted; only their statuses can be changed.

User Account Deletion

If a user deletes their account and they have an 'accepted' membership, organization administrators will be notified, and the membership will be deleted.

Organization Deletion

An organization can be deleted only when there are no 'accepted' memberships. When the organization is deleted, all related memberships are also deleted.

Organization Administrator Account Deletion

If an administrator account is deleted:

• If there are multiple administrators, others will be notified, and the administrator will be removed.

• If the administrator is the last one, 'accepted' members will be notified, and the organization along with all related memberships will be deleted.

Membership-Related Pages

Organization Page Tabs

• Member-centric:

  • Application: Users can initiate membership on this page.

  • My Membership: Members can view their membership details.

• Administrator-centric:

  • Memberships: Administrators can see all members in all statuses.

  • Invitations: Administrators can send mass invitations, useful for transitioning existing memberships to the Belong platform.

  • Invitation Results: Administrators can view the history of invitations sent.

My Dashboard

• The 'My Memberships' section on the dashboard allows users to manage and view their memberships.